RECEPTIONIST / ADMINISTRATIVE ASSISTANT
The Receptionist / Administrative Assistant is part of the administrative and accounts functions within O’Carroll Engineering (OCE) providing support to the various departments within the organisation.
Main duties:
– Act as point of contact for reception functions
– Provide hospitality for visitor meetings
– Creation of MS Excel files ensuring accurate data entry
– Inputting Work Order data on internal softwares
– Supporting Finance Department in monitoring transactions and data-entry tasks
– Supporting Purchasing Department in various functions (requisitions etc.)
– Accurate data entry of project details on MS Excel and internal softwares for multiple departments
– Reviewing and amending spreadsheets
– Booking employee travel arrangements; travel, accommodation, etc.
– General administrative support functions e.g. emailing, printing, scanning & shredding of documents
– Act as an administration contact and support point for all departments
– Ensure compliance with all quality and legislative standards
*This list serves as an overview of the role and responsibilities and is not exhaustive
Minimum requirements:
– Proficiency in Microsoft Office, particularly MSExcel, Word and Outlook
– Eye for attention to detail and quality assurance
– Excellent communication skills
– Proven ability to multi-task
– Flexibility to move between projects
– High level of confidentiality
– Positive attitude to assist all departments and a willingness to take on new tasks
– Fluency in English language (spoken & written)
You will be expected to attend training courses where necessary to assist you in carrying out these duties.
The Receptionist/Administrative Assistant role requires a minimum of 39 hours per week, Monday to Friday. A reasonable level of overtime may be required to ensure the fulfilment of the requirements of this role.
Resumes to careers@ocarrollengineering.
Please reference the position you wish to apply for in the email title.
O’Carroll Engineering is an equal opportunities employer.